OS-HELP funding is a Government loan scheme to assist eligible Australian students, enrolled in a Commonwealth supported place, who wish to undertake an overseas experience as part of their current UWA degree.
This program is funded by the Australian Government with assistance provided by the UWA Financial Aid Office.
Eligible students may apply to borrow up to $6,470 in 2016 (indexed annually) per six-month study period, with the exception of students undertaking overseas study in Asia, who may apply for:
Eligible students may receive up to 2 OS-HELP loans in their lifetime; however the second loan cannot be for an overseas period which commences less than 6 months and one day after the first. There is no loan fee applied to OS-HELP loans and the amount you borrow will be added to your HECS liability.
If you are going overseas for two consecutive semesters you may apply for two loans and need to complete two Debt Confirmation Forms. However, the second loan will not be considered until you have successfully completed your first semester of overseas study. You will need to send us an academic transcript from the overseas institution, or a letter, confirming that you have successfully completed the first semester and confirmation from them that you will be undertaking a further semester of studies overseas.
The total number of OS-HELP loans approved is dependent on total number of loans available to UWA for the calendar year. While we endeavour to approve all eligible applications, if you miss the closing date or all loans have been exhausted we may not be able to approve your application. We recommend you apply early to avoid disappointment.
To be eligible for OS-HELP, you must:
Loans for study in Asia:
If your overseas studies will carry credit towards your UWA course, it must be the equivalent of a full-time study load (or at least 0.75 EFTSL). Basically, this means that your overseas study period may be eligible if the credit you can expect to receive for it is greater than or equal to (≥) or at least 75% of the sum of the actual duration of study or practical experience (in weeks), divided by (÷) the typical duration of an academic semester (in weeks), multiplied by (×) the credit that a full-time student would expect to receive in a standard academic semester (see diagram below). So, if you will study or attend a placement overseas for 6 weeks and you will receive 12 credit points towards your UWA degree for that overseas experience you may be eligible, since 12 points is greater than the sum of 6 ÷ 13 x 24. These principles do not apply to overseas placements and internships. If you are still unsure contact the Financial Aid Office.
|Credit that a student can expect to receive for the overseas study period||≥||Actual duration of overseas study (in weeks) Divided by||×||Minimum credit that a full-time student would receive in a standard academic semester (currently 24 points)|
|Typical duration of a standard academic semester (13 weeks)|
[ ‘≥’ means greater than or equal to; ‘×’ means multiply ]
For further information on OS-HELP and eligibility visit the Study Assist website.
Students pursuing short-term and independent overseas study can apply for OS-HELP provided that the overseas study will count towards your UWA degree and you meet all other OS-HELP eligibility criteria. If you will undertake an overseas study period of a lesser duration than one semester of full-time study, you may still be eligible for an OS-HELP loan if the overseas study is a requirement of your current UWA course and is comparable to an EFTSL over the same period. There may be exceptions. This means if you will study overseas on a short course of only 6 weeks and this will carry at least 12 credit points, provided you meet all other eligibility criteria you will still be eligible for an OS-HELP loan. A completed Faculty Approval form is required for any overseas study other than an Exchange through Study Abroad.
Students undertaking an overseas elective placement may apply for OS-HELP if the placement is a requirement of, or will count towards the final outcome of your UWA degree. A Faculty Approval form will be required with your application for assistance.
To be eligible for OS-HELP, including other criteria you must have at least 0.125 EFTSL of study remaining (6 credit points) at UWA following completion of the overseas period and the overseas experience must count towards your current UWA degree.
You should be aware that The University can only approve a certain amount of loans each year based on the total number of loans The Department of Education and Training allocates to us. Loans are approved on the basis of priority, including current course of study, type, duration and location of placement or overseas study. Students on an official Exchange through Study Abroad will be given priority for loans.
Applications are processed as we receive them, therefore you may apply for an OS-HELP loan at any time up to the closing dates below. However, loans will not be issued more than 5 months before your overseas period commences.
We recommend that you do not leave your application for OS-HELP until the last minute before you depart overseas as processing time can be upwards of 6 weeks after the closing date.
Where available loans remain after 31 October, an extension for applications may be granted. Announcements will be made where applications will continue to be accepted after this closing date.
Please note that while you can submit an application at any time during the academic year, your application may not be processed for approval until after the closing date for that semester.
Applications can be submitted without proof of acceptance from the host university or placement provider. However, if you are eligible we can simply approve your loan 'in principle' but hold payment until you provide us with a copy of your acceptance from the host.
Loans will not be approved for payment until we receive ALL of the required evidence.
Application forms for OS-HELP can be obtained from the Financial Aid Office, or you can download an OS-HELP application form below in PDF format. If your loan is approved you will be required to complete and submit an OS-HELP Debt Confirmation Form which is currently only available from the Financial Aid Office. This form must be completed in ballpoint pen using BLOCK LETTERS. If applying for two consecutive loans you will need to complete two Debt Confirmation Forms and submit them with your application as you will be overseas when we review your second loan. Students who will study overseas independently (i.e. not through a formal Exchange program or UWA unit) and medicine students undertaking an overseas elective, will also be required to have an OS-HELP Faculty Approval form signed off by their Faculty.
The Overseas Money Management Plan is available to help you understand the likely cost of your overseas experience. While it is not essential to your OS-HELP application, we recommend you use this form to estimate your funding requirements.
The personal information collected on your OS-HELP application form is collected for the purpose of determining your eligibility for OS-HELP assistance. If you provide false or misleading information in your application for OS-HELP, we may be required to disclose information contained in your application to the Department of Education and Training. We may also be required to disclose your personal information as otherwise authorised or required by law.
If you are applying for two OS-HELP loans to cover two consecutive overseas periods (2 semesters), you must complete two OS-HELP Debt Confirmation Forms before you go overseas. We need the original signed documents. Your second application will only be considered once you have provided us with an academic transcript from the overseas institution, or a letter, confirming that you have successfully completed the first semester and that you will be undertaking a further semester of studies with them.
The Debt Confirmation Form must be completed in ballpoint pen using BLOCK LETTERS.
Applications for a second loan for students already overseas will not be processed where there is less than 5 weeks of study remaining at the overseas institution.
Applications submitted to the Financial Aid Office must have confirmation of the overseas period of study from the Faculty or Global Learning Office. Where applicable, applications will not be approved without a copy of a letter of acceptance from the overseas institution where you will undertake the period of study or placement. Official email confirmation is also acceptable providing it is addressed to you and is not from an unofficial email account, such as Hotmail, Gmail etc.
Where you have not yet received your confirmed offer from the overseas provider, we will accept your application but if you are eligible we can only approve any loan in principle until you can provide us with a copy of your overseas offer.
OS-HELP applicants must complete an OS-HELP Debt Confirmation Form as part of the application process. This form is self-carbonating so is only available as a hard copy from our office and is not available as a downloadable electronic version. It is advisable to submit this form at the time of application to avoid any delay in payment if your application is approved. If you leave the amount field blank, you give us permission to enter the loan amount on your behalf.
Your completed OS-HELP application form and essential documents should be submitted to the Financial Aid Office before the appropriate closing date by mail or in person to:
Financial Aid Officer
Student Services M302
1st floor - Student Central
University of Western Australia
35 Stirling Highway, Crawley, WA 6009
Please don't submit original copies of bank statements and offer letters etc. as we are unable to send them back to you in the event that you need them for other purposes.
The assessment and selection criteria for the provision of OS-HELP loans will be based on merit. Students will be assessed for their eligibility for OS-HELP assistance not more than five months in advance of the commencement of their overseas study.
OS-HELP is available for a six-month period. Commencement of the six-month period is nominated on the Debt Confirmation Form. It does not necessarily have to be the first day that a student begins their overseas study or placement, but the start and end of the overseas period must fall within this six month period.
The OS-HELP loan is provided for the six-month period regardless of the actual duration of the study.
Second loans for students already overseas will not be processed where there is less than 5 weeks of study remaining at the overseas institution.
Once a loan is approved, funds will be transferred directly into the student’s nominated bank account. This can take up to 6 weeks from the date of approval.
While we will endeavour to approve loans before the anticipated overseas departure, we cannot guarantee this.
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An OS-HELP debt will be incurred on all approved loans even if the student does not commence or complete their overseas experience for any reason.
An OS-HELP debt cannot be remitted under any circumstances.
A student’s OS-HELP debt is incurred as part of their accumulated HELP debt recorded by the Australian Taxation Office. Students repay their accumulated HELP debt through the taxation system once their income is above the minimum threshold for compulsory repayments or by voluntary repayments directly to the ATO.
If an OS-HELP application is declined, students have the right to appeal in writing to the Senior Financial Aid Officer.
The appeal must be submitted in writing and state precisely the grounds on which it is made.
It must be lodged with the Student Financial Aid Office, no later than seven working days after receipt of the decision.
For more information on OS-HELP, visit the Federal Government's Study Assist website.